How to Сo-edit Documents Without Uploading Them In The Cloud
Cloud solutions have increased dramatically in 2020 due to the COVID-19 pandemic. Of course, if you are working remotely, there is no better tool than cloud technology. However, this momentum raised a number of questions related to the confidentiality, stability and reliability of such collaboration.
Why prefer serverless collaboration?
In addition to the advantages of flexibility and accessibility, the use of cloud tools poses several challenges:
- Less control. When you upload your documents to external servers, you need to have complete confidence in how they handle data because you are relinquishing control over them.
- Confidentiality risks. Data breaches can pose a serious threat to your business, especially when it comes to secret business information that only owners and investors should have access to.
- Internet addiction. Once there is a power outage in your office or a bad internet connection, you will no longer be able to access your documents.
- Communication gaps. The shift to remote work and the use of cloud solutions has forced us to keep most communications in writing. The digital transmission of your ideas may take longer.
- Limited functionality. Although the world’s leading software vendors are constantly adding new features, they cannot yet completely replace traditional software that provides users with a full set of tools.
- Possible technical problems. When your cloud provider needs to fix some system bugs or you have technical issues with the service, you depend on how quickly they can help you, instead of fixing it with your in-house IT administrator. Unfortunately, not all services provide 24/7 support.
That’s why most businesses use a combination of on-premise and cloud-based solutions to protect sensitive information. And some of them only use local tools to store and share data.
So, watch out for serverless collaboration. We will explain how it works and how you will benefit from it!
Collaborate without logging into the web
Serverless collaboration technology called ad-hoc was developed by XCDS. In September, they introduced Collabio spaces – an office suite for iOS that supports this technology and in October they released the app for macOS. Collabio opens new horizons to teamwork – your device alone will be enough to deliver an experience similar to that of powerful cloud-based collaborative editors. Ad-hoc works with almost any local area network, including the iPhone’s hotspot. No need for external servers! Only you and your teammates with just your devices in front of you.
Another benefit of serverless collaboration is that you can co-edit documents with your colleagues without handing your device to them. Such secure remote collaboration in an office can greatly reduce the likelihood of the spread of COVID-19.
How does Ad-Hoc work?
The magic behind the ad-hoc functionality can be explained very simply!
- Any Apple device – an iPhone, iPad, MacBook or iMac – acts as a server where changes are saved. The document that is edited in real time by its owner and other collaborators is saved to the owner’s device after the editing session is completed.
- Connection range depends on Wi-Fi strength, for this to work, all devices must be within range of each wireless transmitter.
- Although this technology does not allow you to make changes from another city or region, ad-hoc performance surpasses its cloud competitors. Collabio’s algorithms consume much less resources, so they can run on a mobile phone, not on a server.
- You can try ad-hoc right away, as this type of collaboration does not need pre-configuration!
And now let’s see what it looks like on an iPhone
Ad-hoc is represented as a honeycomb, you will find this sign in every file or folder you open. Honeycomb is empty when you’re not collaborating, and filled with color when you’re participating in active collaboration.
Do you want to start a collaboration on your document?
Everything is quite simple! Open a document and tap the honeycomb icon to activate the instant collaboration screen. You will see the generated password. Hit the “Start Collaboration” button and share this password with your team members to start your work!
Keep in mind that sharing works as long as the file is open on the owner’s device. If you close the file, the collaboration will end.
To stop the collaboration, just close the file. You can also do this via the “honeycomb” menu. Tap on it and find the “Stop Collaboration” button.
Here’s how to join an active editing session:
If you click on this icon, you will see active collaboration sessions started by your colleagues. Click on the file you want to edit, enter the password provided to you by the owner of the file and start making changes!
For the iPad, the actions are the same as we showed for the iPhone.
Are you using MacBook or iMac?
Start your own session
If you want to start an editing session on your Mac or MacBook, launch the application, in any document you will find the “Start Collaboration” button. There you will see the password, which you can share with your teammates. All participants will have access to edit your document. If you forget the password, click the padlock icon in the lower right corner.
When you need to close the editing session, click on the “Stop Collaboration” button. That’s all! It’s so easy!
Do you want to join an ongoing collaborative editing session?
Look for the Honeycomb Collabio icon in the top panel of your computer and see active collaboration sessions started by your colleagues. Choose the one you need and enter the password. Finished! You can now edit this document! 😉
As you can see, ad-hoc is extremely useful in all situations when common cloud sharing features are not available. What other modes of serverless collaboration are you familiar with? What apps does your team use on a daily basis? Which ones help you maximize productivity?
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